Job Details

Job Title

This is a professional administrative and compliance position responsible for departmental compliance, records management, criminal justice information systems administration, procurement support, and related administrative functions for a Board of Regents institution.

Job Description

The position serves as the primary administrative support resource for the Chief of Police and assists with administrative, compliance, records management, and operational support functions necessary for the effective management of the department. The position provides administrative, compliance, and records management support to department leadership, maintains compliance with Georgia Crime Information Center (GCIC) and National Crime Information Center (NCIC) requirements, serves as the department's State Certified Terminal Agency Coordinator (TAC), and acts as the custodian of records generated by the police department. The employee is responsible for maintaining, securing, retaining, and managing departmental records in accordance with applicable laws, regulations, and university policies, including confidential law enforcement, personnel, compliance, and administrative records and information. As the designated TAC, the employee ensures the department's compliance with all applicable GCIC, NCIC, Department of Driver Services (DDS), and related state and federal regulations governing criminal justice information systems. Responsibilities include maintaining required certifications, conducting internal audits of GCIC data and system usage, preparing documentation for state audits, ensuring the department's continued ability to access, enter, modify, validate, and clear records within authorized criminal justice databases, and serving as the department's primary point of contact for criminal justice information systems compliance and related audits. The position is also responsible for maintaining GCIC/NCIC certifications and training records and ensuring compliance with applicable certification and training requirements. The position requires knowledge of, or the ability and willingness to learn, GCIC, NCIC, departmental policies and procedures, records management practices, and applicable laws and regulations. The employee must be able to exercise sound judgment and make decisions within established legal, regulatory, and departmental guidelines. Additional responsibilities include providing administrative support for departmental purchasing and procurement activities in accordance with University System of Georgia and university purchasing requirements, processing purchase orders, coordinating FBI fingerprint-based background checks and criminal history checks, providing customer service to university community members and visitors, maintaining departmental records, managing records retention and destruction in accordance with university and state requirements, maintaining GCIC/NCIC certifications and training records, preparing reports, correspondence, presentations, and other administrative documents, and providing administrative and executive support to the Chief of Police and other department leadership as assigned. Work is reviewed through observation, conferences, reports, audits, and evaluation of results achieved.

Required Qualifications

High school diploma or Georgia State accredited GED certificate required. Completion of Georgia POST Dispatcher certification or ability to obtain certification. No felony convictions or crimes of moral turpitude. Valid driver's license. Georgia GCIC TAC (Terminal Agency Coordinator) designation or ability to obtain certification.

Contact Information

If you have any questions, please contact Jamie Bailey, Hiring Manager, via email at bailey_jamie2@columbusstate.edu.