Job Details

Juvenile Court Clerk Position

This position is responsible for providing administrative and clerical support to the Juvenile Court Clerk's Office and Juvenile Court operations.

• Receives court actions for processing; processes each accepted case by entering all data elements into a computerized court management system; assigns judges and case numbers; identifies each type of juvenile action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents.
• Attends Juvenile Court hearings, arraignments, probation revocations, and verdicts; coordinates courtroom activities with the judge, attorneys, and other participants.
• Prepares and files withdrawal of complaint letters for petitioners as needed.
• Answers telephone; researches and responds to inquiries about various court procedures; assists attorneys, judges, and the general public.
• Prepares and drafts various reports as requested or required.
• Receives, receipts, records, verifies, and submits fines, fees, costs, and other monies received by the court; disburses restitution payments; enters payment information into the system and posts to the proper case file.
• Pulls cases and delivers to judges; pulls records and makes certified copies. Enters legal documents, fees, restitution, records, parental notifications, traffic citations and fines, juvenile complaints, payments, and bonds into the computer.
• Assists the public at the counter; answers the telephone; picks up and delivers mail to and from the mail room; sorts mail and distributes it to appropriate personnel.
• Accepts and negotiates payment schedules for the collection of Juvenile Court fees. Files juvenile records, traffic cards, and restitution cards.
• Compiles juvenile information from police complaints and reports for dissemination to the Department of Juvenile Justice.
• Processes evaluation for termination of probation in Juvenile Court cases.
• Coordinates supervision transfers of Juvenile Court cases with other municipalities.
• Provides in- and out-of-court support for Juvenile Court proceedings.
• Receives, reviews, and corrects all lower court warrants and documents.
• Picks up complaints and traffic citations from the Police Department and Recorders Court.
• File stamps complaints and petitions for the Truancy Intervention Program (TIP); enters complaint data into the JCATS system; coordinates hearing dates; prepares, processes, and mails subpoenas and summons to appropriate parties; schedules review cases; attends bi-weekly court hearings; fills in appropriate information on orders for appointment of the Guardian ad Litem; processes, reviews, and mails orders; documents hearing results; schedules future review hearings; enters data into the computer system.
• Researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed.
• Reviews legal documents and court files to determine readiness for hearings, trials, judgments, and other dispositions; checks for timeliness, fulfillment of all notice requirements, completeness of required documentation, and compliance with state law, rules, regulations, and procedures.
• Coordinates with judges, attorneys, and other court personnel with the preparation of court trial calendars and dockets; prepares and distributes notices; schedules, prepares, and communicates notices to all parties regarding schedules and deadlines.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of relevant local, state, and federal laws and regulations governing the Juvenile Court and the Office of the Juvenile Court Clerk.
• Knowledge of record retention standards and requirements and relevant portions of the Open Records and Freedom of Information Acts.
• Knowledge of Juvenile Court policies and procedures.
• Knowledge of the operations and functions of local and state court systems.
• Knowledge of modern office procedures.
• Knowledge of bookkeeping and accounting practices.
• Skill in basic mathematics.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in oral and written communication.

Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely. Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 - close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or courtroom.