Job Details

Clerical Support Position

This position is responsible for providing clerical support for the Columbus Police Department.

Responsibilities include:

• Formats and types letters, memos, forms, reports, and fliers.
• Receives, logs, and records documents.
• Answers the telephone; responds to inquiries and requests; provides information about policies, guidelines, procedures, and the status of department activities; forwards calls to the appropriate personnel.
• Logs, tracks, and maintains records and files; maintains time and attendance records.
• Receives, processes, and distributes department mail.
• Schedules and arranges appointments and reservations for meetings, court dates, travel, and facility usage.
• Assists in the preparation of the annual budget.
• Compiles information and prepares narrative and statistical reports.
• Maintains files on citizen complaints
• Prepares personnel forms for in-coming and out-going employees.
• Reviews, checks, and processes requisitions and documents.
• Orders supplies and equipment for the office.
• Performs other related duties as assigned.

Knowledge, skills, and abilities required include:

• Knowledge of general office procedures.
• Knowledge of basic budgetary and accounting principles and practices.
• Knowledge of record keeping, report preparation, filing, and records management techniques.
• Knowledge of work-related computer applications.
• Skill in organizing work, setting priorities, and meeting critical deadlines.
• Skill in the operation of computers and other standard office equipment.
• Skill in proofreading documents.
• Skill in oral and written communication.

Minimum educational and training requirements include knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Possession of a valid driver's license to operate the motor vehicle assigned. Requirement exists at the time of hire and as a condition of continued employment.

Physical requirements include intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light and heavy objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office.