Job Details

Job Title

This position is responsible for providing administrative and clerical support to the department. The position may also serve as the Accounts Officer or another specialized function as required by the needs of the Court.

Major Duties and Responsibilities:

• Receives court actions for processing; processes each accepted case by entering all data elements into computerized court management system; assigns judges and case numbers; identifies each type of court action based upon substance and statutory procedural requirements; determines if venue and jurisdictional requirements have been met; tracks cases to ensure successful processing; accepts or rejects each action submitted based upon completion and submission of all legal requirements and mandatory documents; processes criminal sentences and fine payments; strikes jurors for domestic, criminal, and civil cases; processes paperwork for appeals; processes adoptions; files attorneys paperwork.
• Attends arraignments, guilty pleas, docket calls, trials, jury selection, and probation revocations; records required information for official records; enters information into official court record through computerized court management system; generates new notices, bonds, and other documents as needed.
• Assists the public at the counter; answers telephone; researches and responds to written and verbal inquiries about court policies, procedures, case status, fines and costs due, and scheduling of court proceedings; resolves complaints; retrieves and interprets case history information; assists judges and attorneys as needed.
• Receives, receipts, records, verifies, monitors, and submits fines, fees, costs and other monies received by court; disburses restitution payments; enters payment information into system and posts to proper case file.
• Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances. Receives paperwork for passports, forward documents to Passport Services.
• Sends DUI and surrender of parental rights notices to the local newspaper.
• Prepares and processes sentences, bond forfeitures, sentence reviews, appeals, adoptions, orders, bench warrants, and revocations.
• Checks fines for probation officers. Completes prisoner histories; receives fines; picks up and secures cash bonds; secures warrants. Research criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
• Maintains all court documents and ensures filing processes are consistent. Verifies all Superior Court Documents from previous day; makes corrections where needed.
• Prepares and drafts various reports as requested or required.
• Assists and responds to prisoners in filing of habeas corpus actions; bills inmates when filing civil cases; maintains records of payments and correspondence.
• Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents.
• Processes notary public applications.
• May assist Chief Deputy with operation of the financial division of superior, state & juvenile court clerk's office to include receiving, verifying, accounting, and balancing fines, fees, and funds; preparing reports and disbursements for funds; preparing and maintaining office accounting records; balancing and reviewing financial reports; coordinating and performing daily verification and audit of all funds received by office; preparing daily and weekly deposits; entering and monitoring debit and credit entries in ledgers; and assisting in monitoring account activity and evaluating relevant statutory and regulatory changes.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
• Knowledge of modern office procedures. Knowledge of the operations and functions of local and state court systems.
• Knowledge of legal terminology and required record-keeping procedures and deadlines.
• Knowledge of bookkeeping and accounting practices.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in basic mathematics.
• Skill in dealing with the public.
• Skill in oral and written communication.

Minimum Educational and Training Requirements:

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word?
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.