Job Details

Specialist - Procurement

Agency - Columbus, GA 31906

Overview

Salary Range $20.00 - $24.11 Hourly Position Type Full Time Category Accounting

Description

Job Summary:

The Procurement Specialist for our federally funded organization will play a pivotal role in ensuring that the organization procures goods and services in compliance with federal regulations and standards. The specialist will work closely with various departments to assess needs, manage vendor relationships, and execute contracts that align with organizational goals and federal guidelines.

Major Responsibilities/Activities:

Key Responsibilities:

• Regulatory Compliance: Ensure all procurement activities are conducted in accordance with federal, state, and organizational policies and regulations. Stay updated with changes in federal procurement standards and policies and ensure timely compliance within the organization.
• Vendor Management: Identify, evaluate, and select vendors based on the organization's requirements and federal guidelines. Maintain good vendor relationships and manage performance reviews to ensure quality and value.
• Procurement Processes: Oversee the end-to-end procurement process, including requisition, tendering, negotiation, contracting, and purchase order issuance. Ensure transparency and fairness in all procurement processes.
• Budgeting and Cost Management: Work closely with the finance department to ensure that procurement decisions are fiscally responsible and align with the organization's budget. Monitor contracts and procurement activities for cost-effectiveness and potential cost savings.
• Documentation and Reporting: Maintain accurate and comprehensive records of all procurement activities, contracts, and vendor evaluations. Prepare periodic procurement reports for senior management and relevant federal agencies.
• Training and Development: Train and guide staff members on federal procurement regulations and best practices. Attend workshops, seminars, and conferences related to federal procurement to stay updated and enhance professional growth.

Qualifications

Minimum Requirements:

Essential Mental Functions:

• Excellent time management skills
• Organize, set priorities, and exercise sound judgment within established guidelines.
• Excellent attention to details
• Ability to maintain confidentiality.
• Ability to utilize office equipment such as personal computer and associated software such as: Microsoft Word, Excel, and other payroll and financial accounting systems.
• Understand, interpret, explain and apply state and federal laws, rules, regulations and policies and procedures applicable to assigned areas of responsibility.
• Reach sound decisions in accordance with laws, rules, regulations and policies and procedures.
• Ability to solve practical problems and deal with a variety of work situations within the scope of the job.
• Make calculations, tabulations and review accounting and related documents timely and accurately.
• Understand and carry out written and oral instructions.
• Communicate clearly, concisely, and effectively both orally and in writing.
• Prepare clear and accurate financial records, reports, and statements.
• Establish and maintain highly effective working relationships and teamwork with staff, customers, contractors/vendors, partners, and the general public.
• Ability to perform detailed and complex tasks.
• Gather and analyze data and maintain records.
• Work independently and use good judgment.

Essential Physical Functions:

Incumbent is regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear. Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl.

Regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds. Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.