Job Details
Administrative Assistant (AA 3)
2026-03-19 State of Washington all cities,AK
Description:
This position offers the opportunity to support meaningful public health work that helps protect communities across Washington State. As part of a collaborative and supportive team, this role contributes to programs that promote immunization, prevent disease, and improve community health outcomes. Staff benefit from a professional environment that values teamwork, continuous learning, and opportunities for growth while making a real impact on public health.
Required Qualifications
You must meet the listed years of experience and any additional criteria. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
Three years of experience in office/clerical, secretarial, or administration work in immunization records, infectious/communicable disease, or health services environment
Additional Required Knowledge, Skills, Abilities, and Experience
While these aren't required, having them can help you stand out as a candidate.
We offer a solid benefits package that supports you and your family's health, financial security, and work-life balance. You'll have access to comprehensive medical, dental, and vision coverage, life and long-term disability insurance, flexible spending and health savings accounts, and retirement plans that help you plan for tomorrow while you're living today. Paid holidays, vacation and sick leave help you recharge, and additional programs like dependent care assistance and professional development opportunities add value beyond basic coverage. Join us and enjoy benefits designed to care for you as much as you care about public health. Learn more about DOH benefits and see how we support your life at work and beyond by visiting Work@Health.
About the Washington State Department of Health
We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We're passionate people who are driven to make a difference in public health. Explore more about the Department of Health, our programs, and our impact by
Working Conditions:
The following describes the working conditions of this position, with or without reasonable accommodation.
Work Setting:
APPLICATION DIRECTIONS:
We're committed to a fair and equitable hiring process. Only materials submitted through the official application will be considered. Emailed resumes or documents won't be accepted or shared with the hiring manager.
Click "Apply" to complete your application. Attach your resume, cover letter, and DD-214 (if applicable). List at least three professional references, directly in your Applicant Profile or as a separate attachment, including a supervisor, a peer, and someone you've supervised or led (if applicable).
DO NOT INCLUDE private details like your SSN or birth year, personal photos, transcripts, certifications, diplomas, projects, portfolios, or letters of recommendation.
Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year
Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at and reference DOH8879.
Technical Support: Reach out to NEOGOV directly at 1-855-###-#### for technical support and login issues.
SUBSCRIBE to DOH Job Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
01
Where did you first hear about this employment opportunity?
02
If you selected "g" or "h" to Question 1: Where you first heard about this employment opportunity?
03
Are you legally authorized to work in the United States?
04
Will you now or in the future require sponsorship for employment visa status? (e.g. H-1B, F1, TN, etc.) DOH is not an E-Verify agency)
05
I confirm that I have reviewed my responses to the supplemental questions and that they are accurate to the best of my knowledge. I understand that once my application is submitted and the announcement closes, these responses cannot be modified.
06
I have at least three years of experience in office/clerical, secretarial, or administration work in immunization records, infectious/communicable disease, or health services environments.
07
(Select all that apply) My experience includes the following additional required knowledge, skills, abilities, and experience.
08
(Select all that apply) My experience includes the following preferred qualifications.
Required Question
Salary: $3,925.00 - $5,271.00 Monthly
Location : Thurston County - Tumwater, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: DOH8879
Department:Dept. of Health
Division: Prevention and Community Health (PCH)
Opening Date: 03/17/2026
Closing Date: 3/24/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevitystep
Description
This is a permanent, full-time, hybrid position that will require on-site attendance at our DOH facility in Tumwater, WA, approximately 1 day a week and will be communicated in advance.
The Washington State Department of Health (DOH) works to protect and improve the health of people across Washington. A key part of this work is reducing illness and death from vaccine-preventable diseases. The Office of Immunization and Child Profile (IACP), within the Division of Prevention and Community Health, supports this mission by promoting on-time immunizations and preventative health care through culturally responsive programs that help communities achieve healthy starts, make healthy choices, and access essential services.
The Opportunity
This position provides administrative support to the Deputy Director/Operations Manager and section staff. Working closely with the office manager and administrative team, the Administrative Assistant helps coordinate office operations, support program activities, and ensure staff have the resources needed to carry out critical public health work. Through thissupport, the position plays an important role in advancing efforts to reduce vaccine-preventable diseases and improve health outcomes across Washington.
Key Responsibilities Include
Administrative and Operational Support
- Provide administrative support to the Deputy Director/Operations Manager and section staff, helping coordinate daily operations and administrative processes.
- Assist with scheduling, correspondence, document preparation, and maintaining organized records and files.
- Support internal coordination among program teams to help ensure smooth office operations.
- Work collaboratively with the office manager and administrative team to provide consistent administrative support across the office.
- Assist with coordinating meetings, tracking assignments, and supporting office-wide activities and communications.
- Provide administrative assistance that supports programs focused on reducing vaccine-preventable diseases.
- Help maintain documentation, process administrative tasks, and ensure program staff have the support needed to carry out public health initiatives.
This position offers the opportunity to support meaningful public health work that helps protect communities across Washington State. As part of a collaborative and supportive team, this role contributes to programs that promote immunization, prevent disease, and improve community health outcomes. Staff benefit from a professional environment that values teamwork, continuous learning, and opportunities for growth while making a real impact on public health.
Required Qualifications
You must meet the listed years of experience and any additional criteria. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.
Three years of experience in office/clerical, secretarial, or administration work in immunization records, infectious/communicable disease, or health services environment
Additional Required Knowledge, Skills, Abilities, and Experience
- MS Word and Adobe to create, format, and edit tables, columns, and charts; import data and sort table data; insert and format sections, and create headers and footers.
- MS Excel to create and manipulate large or complex spreadsheets, use complex mathematical formulas to calculate data, and link worksheets; import data from other sources, filter lists, and create and format charts and graphs.
- MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.
- Experience using virtual meeting tools to set up and support presenters, such as Zoom or Teams
- Experience using SharePoint or other cloud-based file organization systems for document management.
While these aren't required, having them can help you stand out as a candidate.
- Experience receiving, sorting, and triaging incoming mail and faxed documents.
- Experience in processing and preparing outgoing mail.
- Experience handling physical records and documents, including maintaining confidentiality with sensitive information.
- Experience with record retention or information sharing.
- Experience with procurement process and booking travel for staff
- Project support experience that includes managing tasks, directing others, and reporting progress to project managers.
- Experience using database software or data management tools such as TEMS, Service Central or NEOGov
- Accessing and searching the Internet to find and download information.
- Customer service experience includes resolving problems and responding to inquiries regarding policies, procedures, and services.
- Communication skills both written and verbal to provide direction and information to varied levels of involvement and commitment
- Experience with reviewing documents for completeness and accuracy, and to follow established rules and timelines
We offer a solid benefits package that supports you and your family's health, financial security, and work-life balance. You'll have access to comprehensive medical, dental, and vision coverage, life and long-term disability insurance, flexible spending and health savings accounts, and retirement plans that help you plan for tomorrow while you're living today. Paid holidays, vacation and sick leave help you recharge, and additional programs like dependent care assistance and professional development opportunities add value beyond basic coverage. Join us and enjoy benefits designed to care for you as much as you care about public health. Learn more about DOH benefits and see how we support your life at work and beyond by visiting Work@Health.
About the Washington State Department of Health
We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We're passionate people who are driven to make a difference in public health. Explore more about the Department of Health, our programs, and our impact by
Working Conditions:
The following describes the working conditions of this position, with or without reasonable accommodation.
Work Setting:
- Work is performed almost exclusively indoors in an office environment. Exposure to hazards is limited to those commonly found in government office environments.
- The position may require moving objects and materials weighing as much as 25 pounds
- Standard business hours are Monday - Friday from 8:00 a.m. to 5:00 p.m. and may be expected to adjust the work schedule to meet business needs.
- Travel occasionally, as needed, either alone or with another person, overnight, for several days, and/or out of state.
- Legally operate a state- or privately-owned vehicle OR provide alternative transportation while on state business.
- This position requires frequent phone conversations while looking up information on the computer. Duties require the use of standard office furniture and equipment (e.g., desk, filing cabinet, computer, printer, telephone, fax machine, copy machine, etc.)
- Daily contact with office-level managers and staff. Frequent contact with CDC and other state, federal, and national organizations.
- This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
- The DOH campus is a smoke-free, drug-free, alcohol-free, scent-neutral environment.
- This position may be required to conduct and/or participate in public health emergency preparedness and response activities.
APPLICATION DIRECTIONS:
We're committed to a fair and equitable hiring process. Only materials submitted through the official application will be considered. Emailed resumes or documents won't be accepted or shared with the hiring manager.
Click "Apply" to complete your application. Attach your resume, cover letter, and DD-214 (if applicable). List at least three professional references, directly in your Applicant Profile or as a separate attachment, including a supervisor, a peer, and someone you've supervised or led (if applicable).
DO NOT INCLUDE private details like your SSN or birth year, personal photos, transcripts, certifications, diplomas, projects, portfolios, or letters of recommendation.
Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year
Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at and reference DOH8879.
Technical Support: Reach out to NEOGOV directly at 1-855-###-#### for technical support and login issues.
SUBSCRIBE to DOH Job Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
01
Where did you first hear about this employment opportunity?
- a. DOH Employment Site/Job Alerts
- b. DOH Employee
- c. Friend or Acquaintance
- d. Indeed
- e. LinkedIn
- f. Careers.wa.gov
- g. Job Fair - if selected, answer Question 2
- h. Other - if selected, answer Question 2
02
If you selected "g" or "h" to Question 1: Where you first heard about this employment opportunity?
03
Are you legally authorized to work in the United States?
- Yes
- No
04
Will you now or in the future require sponsorship for employment visa status? (e.g. H-1B, F1, TN, etc.) DOH is not an E-Verify agency)
- Yes
- No
05
I confirm that I have reviewed my responses to the supplemental questions and that they are accurate to the best of my knowledge. I understand that once my application is submitted and the announcement closes, these responses cannot be modified.
- Yes
06
I have at least three years of experience in office/clerical, secretarial, or administration work in immunization records, infectious/communicable disease, or health services environments.
- Yes
- No
07
(Select all that apply) My experience includes the following additional required knowledge, skills, abilities, and experience.
- a. MS Word and Adobe to create, format, and edit tables, columns, and charts; import data and sort table data; insert and format sections, and create headers and footers.
- b. MS Excel to create and manipulate large or complex spreadsheets, use complex mathematical formulas to calculate data, and link worksheets; import data from other sources, filter lists, and create and format charts and graphs.
- c. MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.
- d. Experience using virtual meeting tools to set up and support presenters, such as Zoom or Teams
- e. Experience using SharePoint or other cloud-based file organization systems for document management.
- f. None of the above
08
(Select all that apply) My experience includes the following preferred qualifications.
- a. Experience receiving, sorting, and triaging incoming mail and faxed documents.
- b. Experience in processing and preparing outgoing mail.
- c. Experience handling physical records and documents, including maintaining confidentiality with sensitive information.
- d. Experience with record retention or information sharing.
- e. Experience with procurement process and booking travel for staff
- f. Project support experience that includes managing tasks, directing others, and reporting progress to project managers.
- g. Experience using database software or data management tools such as TEMS, Service Central or NEOGov
- h. Accessing and searching the Internet to find and download information.
- i. Customer service experience includes resolving problems and responding to inquiries regarding policies, procedures, and services.
- j. Communication skills both written and verbal to provide direction and information to varied levels of involvement and commitment
- k. Experience with reviewing documents for completeness and accuracy, and to follow established rules and timelines
- l. None of the above
Required Question