Job Details

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Department Administrator

The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Department Administrator to work at the UHealth Medical Campus. The Department Administrator, Clinical performs administrative work in conjunction with other department administrators to provide leadership to a specific functional area in the organization.

Core Responsibilities

• Develops policies and procedures for department operations and ensures compliance.
• Develops and maintains systems for managing and reporting the department's activities.
• Maintains close liaison and positive working relationships with faculty, staff, and all other employees interfacing within the department.
• Provides leadership in developing business strategies and tactics to support the goals of the department and overall Health System strategic plans for market growth and development.
• Guides managers in developing skills and implementing performance management practices.
• Supports professional development of the workforce.
• Monitors staff and physician satisfaction.
• Provides administrative oversight to the division's practices, supporting the employment of the quality improvement process in improving operations.
• Directs the planning and strategic formation of clinical program goals.
• Analyzes and reviews financial and productivity reports.

Department Specific Functions

• Work alongside Department SAO to ensure streamlined clinical and research operations for multiple divisions.
• Responsible for recruiting, hiring and onboarding of faculty and staff.
• Manage divisional research portfolio in conjunction with the department's research team.
• Communicate with multiple satellite and clinic practice managers to ensure proper support for faculty and providers, response to patient concerns or needs, expansion or modification of clinical services or processes
• Ensure faculty and mid-level providers are fully deployed and compliant with UMMG, MSOM and UHealth policies.
• Participate in monthly faculty meetings.
• Analyze staffing plans, develop business plans, analyze monthly financials and identify variances to plan for assigned divisions.
• Maintain effort distribution reports for faculty and staff to ensure proper allocations of funding sources including grants and gift funding.
• Work with finance team to review incoming transfers, expenses, and revenue projections.
• Develop business plans for purchased service agreements as well as for recruitment and retention efforts.
• Responsible for credentialing and provider enrollment to ensure billing is captured for new providers.
• Identify current and future space needs and utilization, maintain existing physical facilities, and oversee construction and renovation projects.
• Oversee the development of divisional operating and capital budgets and support budget and contract negotiations with institutional affiliates and extramural funding sources, including SCCC.
• Create and manage scheduling templates according to the institution's patient access guidelines and manage hospital inpatient schedules.
• Participate in leadership committees to streamline processes.
• Serve as the Divisional leader for multiple institutional projects related to clinical operations.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Responsibilities

• Bachelor's degree in relevant field
• Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:

• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals and objectives that support the strategic plan.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to exercise sound judgment in making critical decisions.
• Ability to maintain effective interpersonal relationships.

Any relevant education, certifications and/or work experience may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:
Full time

Employee Type:
Staff