Job Details

Police Department Administrative Assistant

This position is responsible for managing, planning, and directing the daily administrative, office, and recordkeeping functions of the department.

Coordinates work of other clerical and administrative staff in the Chief's Office.

Provides information regarding policies and procedures for completing administrative tasks.

Answers incoming calls for the Chief of Police; route calls as required; takes and relays messages. Assists in resolving complaints.

Maintains the Chief's calendar and contact information; arranges meetings and appointments.

Maintains files and secures documents of a sensitive nature.

Constructs, types, and formats various correspondence, charts, databases, reports, programs, PowerPoint presentations, and scans items to reformat as required.

Ensures that supplies are available for office use; ensures that office equipment is operational; initiates work-order requests and follow-ups.

Maintains personnel information for the department. Maintains time books and assists with completion of payroll, and other personnel duties as needed.

Assists with special events such as promotion ceremonies and other departmental functions.

Serves as liaison between the Chief, other department representatives, and outside agencies.

Interacts with supervisors and other department members.

Ensures distribution of information throughout the department.

Researches and retrieves information as requested by supervisor.

Assists in preparing the annual budget.

Performs other related duties as assigned.

Knowledge of department policies and procedures.

Knowledge of management and supervisory techniques.

Skill in maintaining confidentiality about sensitive personnel issues.

Skill in computers and various software programs such as Word, Excel, Power Point, Outlook, Adobe Reader, and Advantage 360.

Skill in creating and managing files.

Skill in interpersonal relations.

Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems, usually associated with one to three years experience or service. Possession of a valid driver's license to operate the motor vehicle assigned. Requirement exists at the time of hire and as a condition of continued employment.

The work is typically performed intermittently sitting, standing, or stooping. The employee frequently lifts light and occasionally heavy objects. The work is typically performed in an office. The employee uses tools or equipment requiring a high degree of dexterity.

Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.

Feeling perceiving attributes of objects by touch with skin, fingertips.

Grasping applying pressure to object with fingers, palm.

Handling picking, holding, or working with whole hand.

Hearing 1 perceiving sounds at normal speaking levels, receive information.

Hearing 2 receive detailed information, make discrimination in sound.

Kneeling bending legs at knee to come to rest at knees.

Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.

Manual Dexterity picking, pinching, typing, working with fingers rather than hand.

Pulling - use upper extremities to exert force, haul or tug.

Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward.

Reaching extending hands or arms in any direction.

Repetitive Motion substantial movements of wrists, hands, fingers.

Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.

Stooping bending body downward, forward at waist, with full motion of lower extremities and back.

Talking 1- expressing ideas by spoken word

Talking 2 shouting to be heard above ambient noise.

Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.

Visual Acuity 2 - color, depth perception, field of vision.

Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.

The Columbus Consolidated Government is proud to offer an exceptional compensation and benefits package. Benefits include the following:

Low-cost Medical Insurance

Prescription Drug Plan

Dental Plan

Vision Plan

Flexible Spending Accounts

Life Insurance

Supplemental Life Insurance

Long Term Disability

Credit Union

Direct Deposit

12 Paid Holidays

Vacation Leave

Sick Leave

PERK Time Off

Retirement Plan

Supplemental Retirement Plan

Free and Discounted Services

Employee Assistance Program

Take advantage of these free and discounted City Services offered to all City Employees.

Discounted Movie Tickets

Free Notary Services

Ride a Metra Bus for Free

Free Mulch

Free Fire/Safety Home Inspection

Driver's Training for Employee Dependents

Oxbow/Bull Creek Golf Course discounts

River Center Discounts

Cell Phone Carrier Discounts

Retirement Plan The Columbus Consolidated Government offers a defined benefit retirement plan to eligible employees who work in General Government and in Public Safety. Employees in the pension plan must meet both age and years of service requirements to qualify for retirement. The current vesting period is ten years, and the current pension contribution rate is 8% of your gross salary. Supplemental Retirement Plan The Columbus Consolidated Government offers a Deferred Compensation Plan or supplemental retirement plan that is tax deferred. This plan allows employees to contribute a portion of their salary, before federal and state taxes, to a retirement account. Your compensation is more than a paycheck, it allows you to plan for your financial future as well.