Job Details

Administrative Services Clerk

This position is responsible for providing administrative services to the department.

Major duties and responsibilities include:

• Maintains department files and records.
• Completes special assignments as required.
• Researches and prepares reports.
• Develops programs and coordinates, plans, and schedules special events.
• Responds to requests, complaints, or concerns from the public.
• Formats and types letters, memos, reports, contracts, and other correspondence.
• Performs data entry duties; enters, tracks, and updates data.
• Schedules appointments and maintains the department calendar.
• Maintains inventory of supplies and equipment.
• Answers the office telephone.
• Enters payroll and personnel data as needed.
• Trains, assigns, supervises, and evaluates personnel.
• Processes incoming work orders.
• Performs other related duties as assigned.

Knowledge, skills and abilities required include:

• Knowledge of Generally Accepted Accounting Principles.
• Knowledge of government payroll procedures and practices.
• Knowledge of government purchasing procedures.
• Knowledge of the principles and practices of modern office administration.
• Skill in problem-solving and decision making.
• Skill in operating standard office equipment including work-related computer applications.
• Skill in oral and written communication.
• Ability to read, write, and perform mathematical calculations.

Minimum educational and training requirements include:

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical requirements include:

• Balancing maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling moving about on hands, knees, or hands, feet.
• Crouching bending body forward by bending leg, spine.
• Feeling perceiving attributes of objects by touch with skin, fingertips.
• Grasping applying pressure to object with fingers, palm.
• Handling picking, holding, or working with whole hand.
• Hearing 1 perceiving sounds at normal speaking levels, receive information.
• Hearing 2 receive detailed information, make discrimination in sound.
• Kneeling bending legs at knee to come to rest at knees.
• Lifting raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching extending hands or arms in any direction.
• Repetitive Motion substantial movements of wrists, hands, fingers.
• Speaking expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing for sustained periods of time.
• Stooping bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.