Job Details

Job Type

Full-time

Description

Soapy Joe's is seeking an experiencedPayroll Administratorto join our Home Office team. Reporting directly to Human Resources, this role positions Payroll as a key part of our people-first function, supporting employees across the organization each day. The ideal candidate brings hands-on experience managing full-cycle payroll, strong expertise in payroll analysis and auditing, and a demonstrated ability to identify opportunities for improvement. This role is well-suited for someone who enjoys recommending enhancements, driving innovation, and developing or refining standard operating procedures to elevate payroll operations.

As Payroll Manager, you will be empowered to take full ownership of the payroll function while partnering with a collaborative, forward-thinking team. Together, we are focused on building sustainable, scalable programs that support Soapy Joe's continued growth and long-term success.

Requirements

Payroll System (HRIS) Management

• Maintain employee records for accuracy and assist employees in independent upkeep
• Ensure accuracy in employee records for ACA and EEO reporting
• Develop best practices and continuous improvement initiatives for better utilization of the payroll system
• Develop procedures and conduct training to ensure system utilization optimization by end users
• Act as company administrator for modules in the system including but not limited to: timekeeping, payroll, employee profile, reporting, general ledger, time off, security settings, org. structure
• Act as a backup administrator for all other modules such as benefits, performance management, talent, onboarding and recruiting

Payroll Administration

• Process all payrolls on a semi-monthly schedule
• Process all time cards and worksheets to ensure accurate and timely payroll
• Establish weekly routines to ensure that timecards are being audited and prepared for payroll in advance of the pay period close
• Audit and process all employee status changes
• Manage benefit deductions and reconcile to monthly billing from carriers
• Calculate and determine payroll liabilities
• Resolve payroll discrepancies by analyzing information to discover root cause, implement corrections as needed
• Issue manual checks when needed and all termination checks as appropriate
• Manage all mergers and acquisitions according with the laws and associated regulations

Audits and Reporting

• Provide audits at regular intervals to ensure accuracy and compliance at all times
• Audits should include areas such as: timecards / pay / earning codes / deduction codes / time off accruals / benefit feeds / taxes / payroll registers / overtime / billing comparisons / meal breaks / premium pay / commissions / bonuses and other metrics important to the successful operation of payroll
• Establish audit procedures and approval processes to provide 2nd and 3rd level approvals prior to running payroll, issuing manual payments or issuing termination checks
• Reconcile quarterly tax reports to the GL
• Maintain ACA information and process monthly required ACA reporting
• Prepare and submit monthly worker's comp report to insurance carriers
• Process payroll journal entries and ensure correct output is fed to GL from the system
• Process all year end required audits to prepare for W2's, ACA reporting, 941 reporting, and other year end tasks as assigned in coordination with the accounting team
• Provide reporting and follow through on payroll errors, wage and hour violations, overtime, etc. in a timely manner to necessary managers

Benefits Management

• Benefits administration and reconciliation
• Assist with open enrollment and enrollment of new hires when eligible
• Reconcile and audit monthly billing
• Maintain EDI feeds to ensure accuracy in carrier systems

Training and Innovation

• Work collaboratively with managers in the field to ensure they and their staff are trained on executing payroll best practices
• Develop and provide training as needed for new initiatives, to establish routines and best practices, and to ensure accuracy with the employees and managers as often as is needed
• Independently seek out continuous learning opportunities to ensure that the company is well advised of upcoming legal changes, necessary process improvement, and new best practices as it relates to payroll
• Build payroll department and strategies as the company continues to grow, acquire and merge

Experience Required:

• 5+ years of experience in payroll and accounting
• CPP, SHRM CP, PHR certification preferred
• Paylocity Experience highly preferred
• Experience with California payroll, including commission, tips, and bonuses.
• High proficiency in Excel using pivot tables, Vlookup, etc.
• Experience implementing and optimizing new HRIS systems
• Fully cycle payroll experience required
• Knowledgeable in employment law, wage and hour law, state and federal taxation requirements, and all applicable annual payroll reporting requirements
• Experience utilizing HRIS systems to manage benefits, electronic employee files and forms, self-service options, etc.
• Familiarity with submitting CA pay data reporting, BLS reporting, EEO-1 reporting, and unclaimed wage submissions (escheatment's)
• Proven track record of building scalable payroll programs and procedures for organizations
• This is a full time in office role currently located at our Santee home office (location subject to change)

Pay Range: Base pay will be determined based on experience level and qualifications. The range for this position is $41 per hour - $53 per hour (non-exempt position)

Salary Description

$41 per hour - $53 per hour