Job Details

Title: Home Based & Enrollment Coordinator

Reports To: Senior Education Manager

Department: Children and Family Services

Location: Contra Costa County

Schedule: Monday through Friday

Travel: Local travel may be required

Employee Status: Regular, Full-Time, Exempt

Union: N/A

Supervises: Home Visitors

Benefits

Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employee status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employee (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.

Agency Summary

The Unity Council is a non-profit Social Equity Development Corporation with an over 60-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.

Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 10,000 individuals and families annually in five languages. Programs include early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Contra Costa County. The Unity Council employs a diverse workforce of more than 300 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve.

Department Summary

The Children and Family Services programs include Head Start, Early Head Start, State Pre-Kindergarten, Home Based Services, and Developmental Play Groups. Over 900 children birth through kindergarten entry and 32 expectant parents and their families receive child development and comprehensive family services through the Unity Council. The programs are diverse, multilingual, developmentally appropriate, culturally responsive, and individualized for each child and family services are provided in seven centers and one home-based program throughout Oakland and Contra Costa County.

Position Summary

The Early Head Start (EHS) Home Based Coordinator will oversee the education and social services component of the program. Supervise home visitors and provide child development activities during socializations. The Home-Based Coordinator will be responsible for monitoring all aspects of the Home-Based Performance Standards (1302.22), areas for infants and toddlers (1302.30), children with disabilities, screening and assessments, and Partners for a Healthy Baby Curriculum Fidelity practices. The coordinator will also implement the Head Start Learning Outcomes Framework and oversee the social services aspects of the program.

The Early Head Start Home Base Coordinator is responsible for implementing the social service work plan by providing ongoing comprehensive support and case management services to families that promote family wellbeing, self-sufficiency, and social competency. This position is responsible for collaborating with community resources to assist with developing and maintaining family partnerships. The work is performed under the general supervision of the Child & Family Services Manager(s) and within guidelines established in the performance Standards.

Essential Duties and Responsibilities

The duties and responsibilities include, but are not limited to the following:

• Supervise and train a team of Home Visitors;
• Schedule and conduct individual supervision;
• Monitor home visit report in ChildPlus and contact families when appropriate;
• Oversee and review the case management work to ensure the Home Visitors support each family in developing a Family Partnership Agreement so they can understand and use goal development as a valuable life skill.
• Ensure the Home Visitors engage families as full partners in assessing their needs and strengths and prioritizing their needs and interests according to their own values; ensure there is an appropriate fit between families' needs and interests and program services.
• In coordination with the Home Visitors, ensure that vacancies are filled before 30 days, eligibility is properly determined, enrollment includes 10% children with special needs;
• Ensure families have regular home visits with families to build on competence in the areas of understanding attachment and child development, self and family advocacy, developmental transitions, and parents as a child's first teacher, life management skills and family wellness.
• Ensure the home visitors make and consistently follow up on referrals related to: Family Partnership Agreement goals, strengths/needs assessment items, children with special needs, family health, job and education services and other services related to wellness and family sustainability.
• Promote a unified approach to sharing child information with families by engaging in joint planning with teachers and other specialists to prepare for home visits and other family interactions.
• Oversee the education component of the home-based program; this includes adherence of home visitors to curriculum, conducting HOVRS assessment;
• Provide leadership and trainings of program content;
• Monitor all DRDPs in Learning Genie and support home visitors with questions on DRDP;
• Recruit income and age eligible children continuously, recruitment is active/ongoing, and that funded enrollment is achieved and maintained.
• Train and support staff in the Family Needs Assessments process inclusive of appropriate follow-up;
• Attend two home visits per year with each home visitor and conduct the HOVRS;
• Coordinate and track the provision of Mental Health Services;
• Maintain and distribute caseloads in absence of home visitor;
• Collect all ASQs from home visitors and ensure home visitors are completing and data entering them in ASQ online;
• Facilitate socialization planning and parent workshops or trainings;
• Coordinates and role models' teamwork of all professionals to guarantee interdisciplinary teamwork to best serve each child and their family;
• Assure compliance with all issues of the Performance Standards for Special Education;
• Oversee all other areas of the home-based program for education and social services;
• Attend regular management meetings and assist with preparation of end-of-month reports;

Enrollment Responsibilities

• Outreach Planning in coordination with the center-based program on a weekly basis, and participate in community events as needed
• Keeping of outreach tracking forms, contacting families, scheduling enrollment appointments and conducting the enrollment meetings as needed
• Following up with families who are pending eligibility/enrollment documents, completing the applications, and sending them to ERSEA manager for approval
• Making the children's files (physical and electronic) and assigning them to home visitors, updating all rosters, tracking forms and Child Plus, and communicating all the information to the home visitor and the parents.
• Monitoring and supporting Home Visitor's ERSEA responsibilities and provide support as needed
• Perform additional duties as assigned by management.

Qualifications

• AA or BA. in Early Childhood Education, Child Development, Sociology, Psychology or related field, or a BA/AA with 12 units of Early Childhood Education
• 2-3 years' experience working with low-income families or in child development programs;
• Experience and knowledge of Early Childhood Programming,
• Good writing ability and experience in program-related materials,
• Caring, compassionate approach to working with children and families,
• Communicating with families of diverse cultural and socio-economic backgrounds in a positive and respectful manner
• Coordinating and integrating a variety of services for families in compliance with program standards
• Working collaboratively with a wide range of co-workers and partners
• Familiarity with administrative procedures,
• Ability to work harmoniously in a diverse team,
• Knowledge of workplace safety rules regarding lifting, general safety, and utilizing preventative health measures to prevent the spread of disease.
• Bilingual (Spanish/English), required.
• Advanced computer skills with strong MS Office (Word, Excel, PowerPoint);
• Regularly required to operate standard office equipment (personal computer, photocopier, fax, etc.).

Physical Requirements

• Must be able climb stairs, reach, bend, lift 20-30 pounds, crawl, kneel, stoop, twist, grasp with hands and fingers materials, use arms and legs, able to walk, climb ladders if applicable.
• Regularly required to sit for long periods of time, and occasionally stand and walk;
• Regularly required to use hands to operate computer and other office equipment;
• Close vision required for computer use.

Pre-Employment Requirements

• Physical exam
• TB test
• Background/fingerprint clearance
• MMR and Tdap vaccinations,
• CPR
• Child Abuse Mandated Reporter Training

This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.