Job Details

Job Purpose:

The HR Analyst is responsible for maintaining the accuracy and integrity of the HR Information Systems (HRIS) while managing all aspects of immigration and work visa processes for current and potential Team Members. This position serves as the primary liaison between the company, external immigration legal counsel, and internal stakeholders to ensure compliance with U.S. immigration regulations and timely processing of employment authorizations.

Responsibilities include the following (other duties may be assigned as needed):

• Maintain and update HRIS records to ensure accuracy of Team Member data, with emphasis on immigration and visa status tracking.
• Develop and run HRIS reports to monitor visa expiration dates, work authorization status, and compliance metrics.
• Support data integrity audits and system upgrades related to immigration compliance.
• Partner with HRIS Team to implement new functionality that supports immigration case tracking and document management.
• Coordinate with immigration legal counsel on all visa and work authorization cases, including H1-B, E-2, TN, OPT, and permanent residency.
• Assist in preparing, gathering, and submitting documentation for petitions, renewals, extensions, and compliance filings.
• Maintain immigration-related records in compliance with government requirements (e.g. Public Access Files).
• Track visa expirations and proactively alert stakeholders to upcoming deadlines.
• Serve as the point of contact for Team Members and candidates regarding immigration questions, case status updates, and required documentation.
• Partner with HR Recruiter to assess work authorization for candidates during the recruiting process.
• Ensure consistency and compliance with applicable laws, regulations, and internal policies related to immigration and work authorization.
• Generate regular reports on immigration case status, timelines, and costs for HR leadership.
• Act as a bridge between external immigration counsel and internal stakeholders to ensure seamless case management.

Qualifications

Education & Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field required.
• 2+ years of experience in HRIS administration and/or immigration/work visa case management.
• Experience coordinating with external immigration legal counsel preferred.
• Prior HR compliance or HR Operations experience a plus.

Knowledge, Skills & Abilities:

• Strong understanding of U.S. employment based visa categories.
• Proficiency in HRIS platforms (ADP, Workday or similar).
• Excellent data management and reporting skills (Excel, HRIS reporting tools, analytics dashboards).
• Strong attention to detail, organizational, and project management skills.
• Ability to manage sensitive and confidential information with discretion.
• Effective communication skills to interface with Team Members, managers, and external counsel.

Legal Requirements:

• Must be at least 18 years of age due to federal labor law requirements.
• Must be legally authorized to work in the United States.

Supervisory Responsibility: None

Working Conditions:

• Office-based role.
• Occasional travel to other sites may be required.

Physical Requirements:

• Ability to sit for extended periods while working at a computer.
• Occasional lifting of items up to 10 lbs.
• Frequent walking, standing, and bending as needed to perform duties.

Remote Work:

Not Eligible for Hybrid/Remote Work Schedule

Compensation and Benefits:

• Competitive Salary commensurate with experience.
• Comprehensive benefits package that include:
  1. Medical, dental & vision insurance coverage
  2. Company-paid life and disability insurance and other Guardian supplemental benefits
  3. 401 (k) retirement savings plan with company match
  4. Paid time off (PTO) and company-recognized holidays
  5. Employee Assistance Program (EAP)
  6. Tuition reimbursement and professional development opportunities

Equal Opportunity Employer Statement:

HL Mando is an equal opportunity employer and value diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability status.

All Applicants must be at least 18 years of age and not currently enrolled in any secondary education institution (e.g. high school or equivalent) to be eligible for employment.