Job Details

Office Assistant

Provide various administrative/customer support to project management staff within the Branch. Communicate with various departments and support branches to complete assignments.

Responsibilities:

• Maintain required records for supervisor, department, and/or branch. Maintain and set up filing systems & keep office organized.
• Ensure routine work systems are completed in a timely manner - follow up and expedite late items.
• Submit invoices to customers and/or facilities for their remittance .Follow up to ensure prompt payment. Correct problem invoices.
• Manage phones for department - appropriately direct phone calls & walk-in traffic.
• Keep common areas & reception areas neat and professional
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

• High school diploma or equivalency
• 1-2 years prior experience in an administrative role
• Valid driver's license and insured personal transportation required for travel to and from jobsite.
• Computer/technical skills including experience with Microsoft Office programs. Enthusiasm for training in deficient areas of Microsoft office and other software applications as needed.
• Knowledge of office routines and business machines.
• Communication skills to deal effectively and appropriately with people in carrying out job duties.